MGMT408 week 6 project prioritization mgmt 408 week 6 project prioritization (Graded A+) - 18676

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topic: IT Management – Project Priorities

12/2009

Course: MGMT408

 

ASSIGNMENT

Background

We recently created an IT Steering Committee for our company to help us better help the company achieve its strategic plan.  The Steering Committee is comprised of the managers from each of the business units, the CIO, and the CFO.  One of the initiatives that came out of the first meeting was getting the IT department project portfolio under control. A copy of a recent memo from the IT Department Manager concerning the number of projects is included in the attachment section.

Deliverables – This is what the instructor expects in your submission.

1.   PowerPoint Presentation complete with speaker notes with an analysis of  contains your recommendations for the following:

a.    Three key points to consider when prioritizing projects.

b.    Project Prioritization Matrix (discuss how you would effectively prioritize projects).

c.    Two metrics (measurements or calculations) that can help decide what priority to assign to each project.

d.   Three problems (risks) that may arise as we try to prioritize the projects outlined in the matrix.

MATERIALS AND AIDS

1.   Search for information on effective presentations.

2.   PowerPoint Design slides from http://office.microsoft.com/en-us/default.aspx

3.   Research information on “project prioritization matrix”

4.   Course textbook, DeVry University library, and Internet access for research. Course text book, DeVry University library, and Internet access for research.


 

ASSIGNMENT CHECKLIST

1.   _____ Is my presentation visually appealing?

2.   _____ Do my speaker notes match my slide content?

3.   _____ Do my speaker notes have detailed discussion and not just talking points?

4.   _____ Have I included graphic or visual aides to support my content where appropriate?

5.   _____ Have I addressed the topics indicated in the instructions – asset tracking, network monitoring parameters, and software license tracking?

6.   _____ Is my discussion logical, clear, and accurate? 

7.   _____ Have I included the most important and relevant information?

8.   _____ Is my reasoning supported by research or course material?

9.   _____ Have I properly cited and referenced my research?

10.        _____ Have I checked spelling and grammar?

 

 


Attachments

 

interoffice memorandum

to:            IT Department

from:       IT Department Manager

subject:  IT Project Portfolio

date:        11/26/09

 

We recently created an IT Steering Committee for our company to help us better help the company achieve its strategic plan. The Steering Committee is comprised of the managers from each of the business units, the CIO, and the CFO.  One of the initiatives that came out of the first meeting was getting the IT department project portfolio under control.

Background

Our current IT staff consists of 35 personnel. Of those 35, 25 are dedicated to the day-to-day operation and support of our network and software applications.  The ten remaining personnel are primarily assigned to IT projects although they can help with support as necessary. 

The ten personnel we have available for projects include six application programmers and four network designers. That is a total of 11,400 man-hours for programming and 7,600 man-hours for network design and install over the next year. Note: The man-hour figures are calculated based on 40 hour work weeks.

Upon review of our current project portfolio, we discovered there are 100 outstanding IT projects in various states of completion. Of course, the projects are not all the same size and many of the projects are small changes to existing systems that are being accomplished outside of the normal project approval process. The following table gives you a general breakdown of all the projects based on size and level of completion.


 

Project Size (Dollars)

Number of Projects

Life Cycle Stage

Man-Hours to Complete

Notes

Over

$1 million

1

(CRM application)

Testing

1200

This project was outsourced to software vendor.  We are involved in less than 20% of the remaining man-hours.

$500,000 to

$1 million

0

 

.

 

$100,000 to $500,000

1

(Database Consolidation)

Requirements Discovery

200

The man-hours to complete are only for requirements discovery.   Man-hours for the remaining project life-cycle will be estimated at the end of requirement discovery.

$100,000 to $500,000

1

(Web Portal)

Code design

500

See the information following this table for an explanation of the changes for this project.

$50,000 to $100,000

2

Implementation

300 total

These are projects that are in the final phase before turning them over to the users.

$50,000 to $100,000

1

Procurement

500

Network infrastructure upgrades to support Web portal.

Less than $50,000

95

Various

9500

Most of these projects are “unofficial” and consist of minor upgrades to existing applications.

 

Additionally, our CEO wants us to look at the possibility of moving our telephone system to Voice over IP (VoIP). We have looked at several preliminary solutions but all the solutions would require over $1 million and more than 3000 man hours to install.

Finally, the Web Portal project is under review.  The company changed part of our strategy last year and our original design for the Web Portal will need to be revised.  Since the equipment has already been ordered, and there are heavy restocking fees for much of the equipment, we will investigate methods of using the equipment for the new design.  We think that the software design will be the most affected. This will add 200 man-hours to the network infrastructure upgrade, 500 to 1000 hours to software design and development, and increase the project cost by $300,000.

Next Steps

 

The Steering Committee asked us to brainstorm methods of prioritizing projects. Research methods of prioritizing projects and identify key metrics and important points to consider. Please prepare a PowerPoint presentation to present to the committee, by the end of the week, which explains your research and how we should proceed to prioritize our project portfolio for the coming year. 

Solution Description

A+++++++++

Attachments
PROJECT MANAGEMENT.pptx
PROJECT MANAGEM...