BIS 219 Week 2 DQ 1 - 7447

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·         What are some of the issues inherent in managing data? What methods may be used to identify data management issues? As a manager, how would you propose such issues be resolved?

Response:

Businesses create, save, and process huge amounts of data on all functions of a business. In the effort to remain compliant to government regulation, legal protection, remain competitive, and placate the IRS it is necessary to store data. There are many ways of managing data some simple examples are lists, address books, daytimer ledgers, accounting statements, and file cabinets (Watson, 2002). In today’s technological setting these have been replaced with data warehouse, servers, Ipods, Laptops, Desktop pcs, cd-roms, and flash drives.

Other problems with data is redundancy. The same information is often stored in multiple formats in each department within the organization. An example would be customer data such as name, address, phone, and number of orders and receipts. Failure to have data that is accurate. Oftentimes the data is out of sync with current records and therefore incorrect information is generated. How many of us have received mail with outdated names, addresses, or other information (Watson, 2002).

Methods used to identify issues

Methods used include knowledge management which is designed to examine the relevancy of data to the actual processes and operations in place to run the business. Budgets and accounting statements help to identify problems in the financial sector of the business. Focused evaluation of processes by management through audits and system metrics allow managers to learn the relative need for different information. Often the decision makers are needed within the organization to determine the issues and what type of data is necessary to address them. Impact Assessments by managers to analyze the effect of certain data or information on the business. Balanced scorecards allow include the stakeholders, customers, business processes, and financial constraints to drive the identification of issues (Elder, 2005).

To resolve issues the managers need to define the problem, plan out what the process is for solving it, study the inputs or causes, the processes that are related to the problem and the results of the problem. Record their findings and decide or act on a course of action to remedy the situation. This will usually involve leaders of the organization to build a task force or project team that will have to communicate with each department involved and gain consensus to promote the agenda of the project.

Solution Description

·         What are some of the issues inherent in managing data? What methods may be used to identify data management issues? As a manager, how would you propose such issues be resolved?